Singapore company guide
How to Change Company Secretary in Singapore
Reviewed 11 October 2026 · 6 minute read
Short answer
A Singapore company can change its secretary by confirming the incoming secretary's eligibility and consent, completing the company's required approval process, coordinating the outgoing appointment and records handover, and updating the appointment or withdrawal through Bizfile within 14 days of the change.
Check the company is ready to transfer
- Review the current service agreement and notice terms
- Confirm the incoming secretary meets the eligibility and residency requirements
- Check upcoming AGM, annual-return and other filing deadlines
- Identify unpaid fees or unresolved instructions
- Avoid creating an unintended vacancy in the office
Approve and document the change
Follow the company's constitution and applicable decision process. Prepare the incoming secretary's consent and the resolutions or records needed to evidence the appointment and outgoing cessation.
- Record the effective appointment and cessation dates
- Ensure the sole director is not also appointed secretary
- Authorise the relevant person or CSP to file
- Retain signed evidence with the company records
File within the required period
ACRA states that appointment or withdrawal of a position holder must be updated through Bizfile within 14 days. ACRA also states that the secretary position cannot remain vacant for more than six months, but companies should coordinate the handover without an avoidable gap.
Complete the records handover
- Constitution and business profiles
- Registers of members, directors, secretaries and auditors
- RORC, ROND and RONS records where applicable
- Share certificates and share-transaction documents
- Board and shareholder resolutions and minutes
- Annual returns, filing receipts and open deadlines
- Accounting/tax handoff information where included in scope
Treat missing records as remediation
A new secretary should document missing, inconsistent or unsigned records rather than silently treating the handover as complete. Historical reconstruction and corrective filings may require a separate scope, evidence and approval.
This guide provides general information, not legal or tax advice. Requirements and fees can change; check the current official source and obtain advice for your company's facts.